Executive Administrative Assistant and Office Manager

Location: Washington, D.C., United States; hybrid role requiring four days per week in the office

Annual salary range: $91,750–$129,530 USD; hourly role

Company

hirify.global designs and manufactures silicon products and technologies that support connected digital experiences.

What you will do

• Provide advanced administrative support to the Vice President of U.S. Government Affairs and other senior leaders, handling confidential information with discretion.
• Manage complex calendars, resolve scheduling conflicts, and reprioritize commitments in real time.
• Coordinate domestic and international travel, including itineraries, visas, welcome letters, and related documentation.
• Prepare and support executive meetings, conferences, events, employee recognition activities, agendas, logistics, materials, and meeting minutes.
• Oversee Washington, D.C. office operations, including supplies, reception, conference rooms, billing, e-waste, fire safety, vendors, facilities, and building coordination.
• Process expenses and purchasing transactions, prepare executive materials, provide policy guidance, and lead administrative and office projects.

Requirements

• High school diploma or equivalent.
• 10+ years of related administrative experience, including executive-level support in a fast-paced, dynamic environment.
• Experience managing complex calendars, executive meetings, domestic and international travel, expense reporting, and confidential information.
• Experience coordinating office operations, events, vendors, facilities, supplies, and workplace services.
• Advanced proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel, plus Microsoft Teams and related productivity tools.

Nice to have

• Bachelor's degree.
• Experience supporting a vice president or other senior executive in a global organization.
• Experience with purchasing platforms, financial systems, office billing, and vendor management.
• Strong prioritization, communication, project management, problem-solving, critical-thinking, ownership, adaptability, collaboration, customer focus, confidentiality, and integrity.

Culture & Benefits

• Hybrid work model with four days per week onsite at the Washington, D.C. office and remaining time offsite.
• Occasional early-morning or evening meetings and events may be required.
• Benefits include health, retirement, vacation, competitive pay, and stock bonuses.
• This position is not eligible for hirify.global immigration sponsorship.