Executive Assistant (R&D)

Location: New York City; hybrid role

Salary: $79,500–$120,000 USD annual cash compensation

Company

hirify.global is a design-driven platform that helps entrepreneurs build brands and businesses online through websites, domains, ecommerce, marketing, scheduling, and social media products. The company serves customers in more than 200 countries and territories and has more than 1,500 employees.

What you will do

• Provide high-level administrative and clerical support to one or more VP+ leaders in Product and Engineering.
• Manage complex calendars, travel, meeting logistics, cross-functional schedules, agendas, materials, notes, and follow-up actions.
• Prepare communications, presentations, reports, expense reports, reconciliations, mailing lists, rosters, and shared documentation.
• Streamline workflows, improve administrative support processes, manage recurring reporting and presentation submissions, and coordinate cross-department initiatives.
• Plan team meetings, offsites, all-hands meetings, milestone celebrations, catering, AV setup, vendors, and team recognition activities.
• Support internal communications, engagement activities, and a positive team culture while managing confidential information and shifting priorities.

Requirements

• 4–6+ years of experience as an Executive Assistant or administrative professional supporting VP-level and above.
• Experience providing high-level administrative support with autonomy and accountability.
• Ability to anticipate needs and proactively improve administrative systems and processes.
• Strong organization, attention to detail, accuracy, follow-through, communication, discretion, and judgment.
• Ability to manage multiple priorities independently and make decisions in fast-paced, ambiguous environments.
• Proficiency in Google Workspace, including Gmail, Calendar, Docs, Sheets, Slides, and Drive.
• High school diploma required; Associate’s or Bachelor’s degree preferred.

Nice to have

• Associate’s or Bachelor’s degree.

Culture & Benefits

• Hybrid work in New York City with medical, dental, and vision plan options, including an option for fully covered premiums.
• Supplemental life and disability insurance, fertility and adoption benefits, and a Global Employee Assistance Program.
• Retirement benefits with employer match, flexible paid time off, 20 weeks of parental leave, and up to 12 weeks to care for an ill family member.
• Education reimbursement, pretax commuter benefits, employee donation matching, Headspace subscription, and eight Global Employee Resource Groups.
• Dog-friendly workplace with free lunch and snacks, a private rooftop, and hack week twice per year.
• Eligible employees may receive an option to purchase company common stock.

Hiring process

• Provide work-history details from the resume to support accurate and consistent candidate information.
• hirify.global will not request personal banking information or payment in connection with an offer or interview.
• Review the Candidate AI Policy if using AI during the candidate journey.