Executive Assistant / Office Manager (PropTech)

Location: New York, NY, US; onsite, full-time

Salary: USD 90,000–105,000 per year

Company

hirify.global is a real estate company, technology platform, and operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces.

What you will do

• Provide comprehensive executive support to senior leaders, including calendar and inbox management, travel, scheduling, and meeting preparation.
• Act as a thought partner by anticipating needs, identifying risks and conflicts, offering recommendations, and helping leaders prioritize.
• Own projects across People, Finance, and Legal, including analysis, document preparation, confidential information, and deliverable tracking.
• Run the physical office, including facilities, repairs, maintenance, vendors, supplies, deliveries, expenses, visitor experience, and seating charts.
• Own new-hire arrival and onboarding logistics with HR and IT, including desk setup, equipment, I-9 verification, compliance training, and orientation.
• Plan and execute office events, culture initiatives, vendor coordination, scheduling, day-of logistics, and invoice management.

Requirements

• 5+ years of experience as an executive assistant, office manager, or workplace experience professional, ideally supporting multiple senior leaders and running a physical office onsite full-time.
• Track record of owning projects beyond scheduling and handling confidential People, Finance, or Legal matters as a partner to executives.
• Strong judgment and discretion, with confidence to share a point of view and push back constructively.
• Hands-on experience with facilities, maintenance, vendor relationships, and maintaining polished, guest-ready spaces.
• Experience partnering with HR and IT on onboarding and planning office events and culture initiatives end-to-end.
• Comfort tracking budgets and supporting cross-functional ad hoc projects.
• Proactive, service-minded approach with the ability to anticipate needs before they become problems.
• Excellent written and verbal communication skills and the ability to build strong relationships with employees, leadership, and vendors.

Culture & Benefits

• Onsite role supporting an employee-focused office environment and workplace culture.
• Medical, dental, vision, disability, and life insurance, plus parental leave.
• PTO and paid holidays.
• 401(k), healthcare and dependent care FSAs, HSA-compatible plans with employer HSA funding, and pre-tax commuter benefits.
• Weekly catered lunches, wellness classes, on-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and employee discounts.