Executive Assistant (Corporate)

Location: Boston, United States; hybrid in-office schedule required

Salary: $39.37–$53.27 per hour, with possible overtime and a discretionary year-end merit bonus.

Company

hirify.global is a legal advisory firm serving technology, life sciences, and other growth enterprises, with approximately 1,100 attorneys across 17 offices in the United States, China, and Europe.

What you will do

• Provide autonomous administrative, client-service, and practice support to corporate attorneys, clients, and internal legal teams.
• Manage client and matter intake, conflict checks, engagement and disclosure letters, corporate documentation, deal closings, and entity-management tasks using AI-powered tools.
• Manage high-volume attorney inboxes and calendars; coordinate internal meetings, client meetings, board meetings, agendas, minutes, materials, rooms, catering, and technology.
• Coordinate detailed attorney travel arrangements, office reservations, security access, and itinerary tracking.
• Prepare, proofread, format, file, and distribute legal documents; manage document systems, data rooms, signature packets, DocuSign requests, and records processing.
• Coordinate timekeeping, prebills, billing inquiries, expenses, business development materials, Salesforce records, marketing initiatives, and knowledge-management tracking.

Requirements

• At least five years of experience providing administrative support to attorneys, including complex workflows, client matters, and competing priorities in a professional-services environment.
• Advanced proficiency with Microsoft Office Suite, PDF editing tools, and AI tools used for drafting, scheduling, research, and workflow optimization.
• Expertise with legal administrative systems, document management systems, CRM platforms such as Salesforce, timekeeping software, and project tracking tools such as Asana.
• Exceptional organization, attention to detail, and clear professional communication in written and verbal interactions.
• Ability to manage multiple assignments, meet tight deadlines, adapt to shifting priorities, work independently, and complete assignments within established instructions and practices.
• Strong client-service orientation with professionalism, discretion, and confidentiality.
• Ability to mentor colleagues, own processes end-to-end, support fast-paced high-volume practices, and provide backup coverage.
• Ability to work under pressure, maintain a positive attitude, and provide exemplary customer service.
• Must work a hybrid in-office schedule in Boston, with flexibility to work overtime or adjust hours on short notice based on business needs.

Nice to have

• Bachelor’s degree preferred.

Culture & Benefits

• Collaborative team environment with knowledge sharing, backup support, and mentorship for new Executive Assistants.
• Competitive salary and benefits package.
• Potential overtime and discretionary year-end merit bonus based on performance.
• Equal Opportunity Employer.