Senior Associate, Administrative Services - Patent Group

Location: Boston, Massachusetts, United States of America; hybrid work arrangement

Salary: $82,700–$130,200 per year, plus eligibility for an annual bonus and long-term incentive where applicable.

Company

hirify.global is a large healthcare and life sciences company offering this role within its Offices of the General Counsel.

What you will do

• Provide proactive administrative support to the Intellectual Property legal group.
• Prepare and edit patent-related memos, correspondence, reports, PowerPoint presentations, copyright applications, and Power of Attorney legalizations.
• Manage calendars, scheduling, weekly team schedules, visitors, meetings, travel arrangements, and expense reports.
• Review invoices for billing compliance, create matters in the billing system, and support financial matter management and budget planning.
• Maintain electronic and physical filing systems, correspondence, team websites, SharePoint sites, and other web resources.
• Coordinate special projects and communicate with internal and external stakeholders while handling confidential legal matters.

Requirements

• High School Diploma or equivalent.
• 8+ years of administrative assistant experience or 4+ years of paralegal experience.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, SharePoint, OneNote, and Teams, as well as enterprise communication, travel, software, and hardware tools.
• Experience processing expense reports, travel reservations, invoices, financial and budget tasks, meeting scheduling, and calendar management.
• Ability to apply independent judgment, creativity, and problem-solving skills while prioritizing multiple assignments.
• High attention to detail and organization, strong communication and people skills, and a collaborative, inquisitive, adaptive, and flexible approach.
• Enthusiastic, self-motivated team player with a strong work ethic and documented strong performance in current and past positions.

Nice to have

• Advanced education or certifications such as Certified Administrative Professional, Paralegal Studies Certificate, Project Management Professional Certification, or Professional in Human Resources Certification.
• 3+ years of administrative experience supporting Senior Directors, Executive Directors, Vice Presidents, or more senior executives.
• Experience as an intellectual property administrative associate in a corporate or law firm setting.
• Experience with Concur, Tymetrix360, Clarivate’s First to File, or TIPMS.
• Notary public commission.

Culture & Benefits

• Hybrid work arrangement in Boston; no travel is required.
• Comprehensive medical, dental, vision, and other insurance benefits for employees and families.
• Retirement benefits including 401(k), paid holidays, vacation, and compassionate and sick days.
• Inclusive workplace focused on diverse perspectives, respectful challenge, and collective problem-solving.
• Regular employee status; no relocation support and no visa sponsorship.

Hiring process

• Applications are accepted from residents of the United States, Canada, and Puerto Rico through the company careers site.
• Applicants requiring accommodation during the hiring process may request support through the provided accommodation process.