Lead Administrative Assistant

Location: Houston, Texas, United States of America; only local candidates will be considered

Company

hirify.global is hiring a Lead Administrative Assistant to support the BAEC Leadership Team and Houston-based headquarters staff.

What you will do

• Coordinate executive calendars, meetings, travel arrangements, expense reporting, and virtual collaboration tools.
• Manage domestic and international travel, itineraries, transportation, visa support, and travel-related issues.
• Plan leadership meetings, workshops, events, site visits, venues, catering, vendors, contracts, and costs.
• Support executives, partners, government officials, and other visitors with access, workspace, meeting logistics, and on-site coordination.
• Maintain distribution lists and collaboration platforms, and coordinate with CRE, IT, and other support teams on office, equipment, facilities, and access needs.
• Coordinate office planning, moves, supplies, purchases, P-card reconciliation, onboarding, offboarding, equipment, SmartBadges, workspace, and system access.

Requirements

• High School Diploma or equivalent.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Proficiency with CTREX.
• Strong verbal and written communication, multitasking, customer service, and interpersonal skills.
• Ability to work independently, manage multiple priorities, and adapt quickly to changing business requirements.
• Ability to keep information organized and confidential.
• Only local candidates will be considered; relocation is not offered.
• Employment visa sponsorship is unavailable, and individuals on time-limited visa status will not be considered.

Nice to have

• Experience supporting senior executives or leadership teams.
• Experience leading administrative processes.
• Experience with budgeting, reporting, or business operations coordination.
• Strong analytical and problem-solving capability.

Culture & Benefits

• Full-time position supporting leadership effectiveness and day-to-day organizational operations.
• Confidential, professional, and customer-focused administrative environment.
• Backup support for senior leadership assistants during absences or peak workloads.
• Equal opportunity employer with reasonable accommodations available for qualified individuals with disabilities.

Hiring process

• Online applications are accepted through 11, 12, 2026 at 11:59 p.m. CST.