Assistant/Coordinator (CCL)

Location: In-office at a Carnival office in South Florida Monday through Thursday, with work from home on Fridays. Candidates must be located in or willing to relocate to the Miami/Fort Lauderdale area.

Company

hirify.global creates safe, fun, and memorable cruise vacations and travel experiences.

What you will do

• Coordinate day-to-day administrative support for a department or function, including data validation, reports, presentations, inquiries, travel itineraries, expenses, and invoices.
• Coordinate virtual and in-person meetings, prepare and distribute materials, record minutes, track action items, and manage meeting logistics across departments and Carnival operating companies.
• Administer department timecards, including payroll approvals and accurate PTO, sick time, and other time-off entries.
• Coordinate document retention, monitor and route department mailboxes, and sort and distribute mail.
• Support employee onboarding and offboarding by coordinating equipment, PNC accounts, mobile accounts, and related access changes.
• Provide coverage for other support staff and perform additional assigned duties.

Requirements

• 3+ years of administrative support experience with demonstrated accomplishment.
• Associate's Degree required; Bachelor's Degree preferred.
• Ability to communicate confidently at senior levels and build effective internal and external relationships.
• Proficiency in Microsoft Office products, including Outlook, Word, PowerPoint, Excel, and Visio.
• Clear and concise written and verbal communication skills.
• Strong attention to detail, thorough documentation skills, and personal accountability.
• Ability to work independently, resolve problems and queries, manage schedules, prioritize tasks, handle multiple deadlines, and maintain an efficient workflow.
• Ability to provide excellent service to internal and external stakeholders.
• Must be able to remain stationary at a desk or computer for extended periods.

Culture & Benefits

• Work primarily in a climate-controlled environment with minimal safety or health hazards; no or very little travel is likely.
• Health, dental, vision, mental health, term life, and disability benefits.
• 401(k) with company match, employee stock purchase plan, annual cash bonus participation for non-sales roles, and paid holidays, vacation, and sick time for eligible employees.
• Complimentary and discounted cruises, family and friends cruise rates, and learning and development resources including tuition reimbursement.
• On-site fitness center at the Miami campus, parental programs, and flexible work-life integration.
• Inclusive culture guided by values including confidentiality, respect, continuous improvement, teamwork, and guest focus.