Executive Administrative Assistant

Location: Stamford, Connecticut, US; hybrid with 2–3 days per week in the office and required commuting to the nearest Hub for in-person activities.

Company

hirify.global provides financial services and operates an inclusive corporate environment with employee resource groups.

What you will do

• Provide administrative support to 4–5 Senior Vice Presidents in the Finance organization.
• Manage complex calendars, shifting schedules, meetings, conference calls, materials, and department activities.
• Coordinate complex travel plans, events, meeting logistics, and on-site or off-site activities.
• Prepare and reconcile travel and expense and purchase card reports.
• Process statements of work, purchase orders, and invoices; support supplier management and timely vendor payments through Coupa.
• Communicate with employees, customers, outside advisors, vendors, and leaders while anticipating issues and proposing solutions.

Requirements

• Bachelor’s degree and 7+ years of executive administrative experience; alternatively, a high school diploma/GED and 9+ years of executive administrative experience.
• At least 2 years of experience supporting senior-level executives in a corporate environment.
• At least 4 years of experience with Microsoft Outlook, PowerPoint, Word, and Excel.
• At least 2 years of experience with supplier management software such as Coupa.
• Strong organizational skills, ability to manage multiple projects, and close attention to detail.
• High integrity, confidentiality, self-confidence, and clear, concise verbal and written communication.
• Must be legally authorized to work in the U.S.; employment visa sponsorship is not available now or in the future.
• Must be at least 18, hold a high school diploma or equivalent, pass a drug test, background investigation, and fingerprinting, and satisfy Section 19 of the Federal Deposit Insurance Act.

Nice to have

• Coupa, supplier management, and accounts payable experience.
• Excellent communication and interpersonal skills.
• Strong problem-solving and critical-thinking skills, initiative, independence, teamwork, and a passion for excellence.
• Excellent proficiency with Microsoft Outlook, PowerPoint, Excel, and Word.

Culture & Benefits

• Hybrid flexibility with the option to work from home near a Hub or work from an office, with required in-person business and team meetings, training, and culture events.
• Inclusive culture focused on belonging, connection, employee voice, and action.
• Employee Resource Groups engage more than 50% of the workforce and provide opportunities to learn and grow.
• Reasonable accommodations are available during the application process and employment.
• Internal posting eligibility depends on level, continuous service, time in position, performance expectations, and manager or HR approval.

Hiring process

• New hires must complete required drug testing, background investigation, fingerprinting, and eligibility checks during onboarding.
• Applicants requiring reasonable accommodation may contact Career Support to discuss application or workplace accommodations.