Executive Assistant

Location: Hoboken, New Jersey, USA; hybrid schedule with 2 days in the office and 3 days remote each week. This is an office-based position and fully remote work is not available.

Company

hirify.global is a global software company providing AI, cloud, and digital solutions for customer experience, financial crime prevention, and public safety to more than 25,000 businesses.

What you will do

• Provide analytical and specialized administrative support to executives, managers, and staff, including complex tasks, reports, and recommendations.
• Arrange meetings and training sessions and coordinate activities across departments and with external partners.
• Record meeting minutes and action items, then track completion with relevant departments.
• Engage with C-suite leaders, clients, and stakeholders with poise and professionalism.
• Coordinate, track, and report on travel and expenses while handling sensitive or confidential matters.
• Adapt to process changes, participate in training, and manage multiple priorities in a rapid-paced environment.

Requirements

• High school diploma or equivalent required; progress toward a college degree is welcome.
• 3+ years of successful experience in a fast-paced business setting.
• Ability to tackle challenges and deliver practical solutions.
• Confident use of Microsoft Office Suite, with advanced knowledge of Excel and PowerPoint.
• Meticulous attention to detail and accuracy.
• Exceptional organization and ability to manage multiple priorities without missing deadlines.
• Ability to work in the required hybrid office-based arrangement in Hoboken, New Jersey.

Culture & Benefits

• Fast-paced, collaborative, and creative environment within a global company.
• hirify.global-FLEX hybrid model with two office days and three remote days per week.
• Ongoing training and opportunities for internal career growth across roles, disciplines, domains, and locations.
• Equal opportunity employment across legally protected categories.