Workplace Coordinator (Robotics)

Location: Redwood City, California, United States; full-time on-site

Salary: $40–$45 per hour

Company

hirify.global builds general-purpose robots powered by a proprietary embodied AI foundation model, deployed with customers across multiple industries for commercial-grade work in the physical world.

What you will do

• Manage daily office operations, including mail, kitchen and snack supplies, maintenance requests, conference rooms, and shared spaces.
• Oversee visitor management, including pre-registration NDAs, guest check-in, and badge systems; coordinate travel and workspace setup for visiting teammates.
• Partner with IT and People Ops to prepare new-hire workstations and support office technology needs.
• Source vendors, negotiate pricing, and manage budgets for facilities, supplies, catering, and events.
• Receive, ship, inspect, store, and track packages and incoming robot parts; support cycle counts, stockroom organization, and parts kitting.
• Coordinate office moves, company events, offsites, team meals, A/V, and workplace safety activities, including emergency plans, first-aid supplies, training, and drills.

Requirements

• 2–3 years of experience in workplace, facilities, or office operations, preferably in a startup.
• Ability to work independently, move quickly, manage multiple requests, and adapt to shifting priorities.
• Ability to improve workplace, procurement, and inventory processes and resolve recurring issues at their root.
• Willingness to handle varied tasks, including room setup and receiving robot shipments.
• Technical comfort with workstation setup, A/V troubleshooting, and working around robot hardware.
• Willingness to work after hours and weekends for events, office moves, and urgent needs.

Culture & Benefits

• Fast-paced workplace with shifting priorities and independent decision-making.
• Opportunity to help build scalable workplace and inventory processes.
• Culture emphasizes diversity, technical rigor, mutual respect, problem-solving, and grit over checklist matching.
• On-site work is required in Redwood City.