Office Manager (AI Safety)

Location: San Francisco, CA; full-time on-site role for local candidates only

Pay: $40–$50 per hour, depending on experience; full-time, non-exempt hourly role eligible for overtime.

Company

The hirify.global is a research and advocacy organization focused on mitigating societal-scale risks from AI.

What you will do

• Run day-to-day office operations, including meals, snacks, pantry supplies, building access, visitors, maintenance, security, janitorial services, repairs, and space requests.
• Manage office vendors and coordinate in-office equipment, setup, and access with the managed IT provider.
• Prepare office-side onboarding and offboarding, including welcome kits, workspaces, access, and first-day orientation.
• Set up all-hands meetings, celebrations, and occasional after-hours or weekend in-office events, partnering with the external events team on larger events.
• Build scalable systems by maintaining SOPs, identifying operational gaps, automating recurring work with AI tools and software, and supporting office moves or build-outs.
• Coordinate staff requests, recruiting logistics, People Ops, IT, Finance, documentation, trackers, invoices, receipts, and other operational projects.

Requirements

• 3+ years of experience in office management, workplace operations, administrative operations, or a similar hands-on role, including experience owning an office or operations function with minimal oversight.
• Experience managing vendors and tracking a budget.
• Strong organization and follow-through, with the ability to manage many small tasks and switch context without dropping responsibilities.
• Friendly, professional presence and sound judgment when prioritizing competing urgent requests.
• Clear, friendly written and verbal communication, including the ability to share updates and process changes with the whole team.
• High agency, low ego, proactive problem-solving, and reliable follow-through.
• Discretion when handling sensitive information, including personnel matters, access lists, and vendor relationships.
• Comfort with physical, on-your-feet work such as receiving deliveries, rearranging spaces, and lifting up to 30 lbs, with or without reasonable accommodation.
• Genuine interest in AI safety and CAIS’s mission.

Nice to have

• Experience in a startup, research organization, or nonprofit.
• Experience supporting rapid growth, an office move, or a build-out.
• Experience planning internal events.
• Experience with recruiting coordination or basic finance administration, including invoices and expenses.
• Familiarity with Google Workspace, Slack, Notion, DoorDash for Business, Forkable, and AI tools.

Culture & Benefits

• Health insurance for the employee and dependents.
• 401K plan with 4% matching.
• Unlimited PTO.
• Lunch and dinner provided at the office.
• Annual professional development stipend.
• Access to talent working on technical and conceptual AI safety research.

Hiring process

• Applicants are encouraged, but not required, to explain why they want to work at CAIS; this is the first application response reviewed.
• Reasonable accommodations during the application or interview process are available by contacting contact@safe.ai.