Senior Executive Assistant (Fintech)

Location: Hybrid role in the San Ramon, California office, with attendance required 3 days a week.

Base salary: $95,000–$115,000 per year.

Company

hirify.global is a technology company providing digital banking, account opening, and branch solutions for financial institutions through an API-first, cloud-based platform.

What you will do

• Provide comprehensive administrative support to the CIO and CPO, managing complex calendars, meetings, and travel arrangements.
• Coordinate communications between the executives, leadership teams, and internal and external stakeholders while handling confidential correspondence.
• Manage global travel end to end, including timing, bookings, and pricing.
• Organize board meetings, leadership offsites, town halls, and employee communications, including schedules, logistics, materials, and stakeholder coordination.
• Track expenses, invoices, purchase orders, and executive-office budgets.
• Attend meetings when requested, capture discussion points, document action items, and coordinate follow-up.

Requirements

• Minimum 10 years of experience supporting C-level executives, ideally in a technology-driven or global environment.
• Ability to support multiple executives simultaneously, prioritize competing demands, and maintain trust and discretion.
• Advanced Microsoft Office Suite and collaboration-tool skills, including Outlook, Teams, Word, Excel, and PowerPoint.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask, manage competing priorities, and meet deadlines.
• Ability to work independently and contribute effectively in a collaborative environment.
• Ability to influence without authority and build trusted relationships across all organizational levels.
• Bachelor’s degree preferred, or equivalent professional experience.

Culture & Benefits

• Hybrid work arrangement based in the San Ramon office, with 3 days per week onsite.
• Work in a technology-driven environment serving financial institutions through digital, remote, and in-person channels.
• Support high-level leadership activities including IT town halls, leadership offsites, and board-related events.

Hiring process

• hirify.global accepts resumes from recruitment agencies only if they are on the preferred supplier list.
• Unsolicited agency resumes should not be sent to the applicant tracking system, hirify.global employees, or hirify.global facilities; hirify.global is not responsible for related fees or charges.