Design Technology Platform Executive Admin

Location: Santa Clara, California, United States; hybrid work model with time split between the assigned hirify.global site and off-site work.

Annual salary range: $91,750–$129,530 USD; listed as an hourly role.

Company

hirify.global designs and manufactures silicon products and develops technologies for connected digital experiences.

What you will do

• Provide strategic and operational administrative support to the Vice President of Process Design Kits, the Director of DE Applications and Support, and their leadership teams.
• Manage complex calendars for two or more senior leaders, resolve scheduling conflicts, and coordinate leadership meetings, customer engagements, conferences, and business commitments.
• Coordinate domestic and international executive travel, including complex itineraries, visa processing, contingency planning, and expense reports.
• Own executive and department meeting operations, including agendas, awards processing, materials readiness, action tracking, and follow-up.
• Maintain organizational charts, PDLs, SharePoint and Microsoft Teams sites, and Santa Clara office space plans.
• Prepare executive-ready materials, coordinate tactical projects, manage administrative workflows, support supply and CR requests, and execute purchasing activities.

Requirements

• High School diploma or equivalent.
• 5+ years of experience as an executive assistant, administrative assistant, or in a related role.
• 5+ years of experience managing calendars and coordinating meetings.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, SharePoint, and Microsoft Teams.
• Ability to handle confidential information with discretion and exercise sound judgment in ambiguous situations.

Nice to have

• Ability to adapt quickly to competing demands and resolve requests accurately and efficiently.
• Strong teamwork, collaboration, relationship-building, and communication skills with stakeholders at all organizational levels.
• Ability to balance multiple priorities, maintain high-quality execution, ensure timely follow-through, anticipate issues, and mitigate risks.
• Professionalism, composure, independence, and advanced written and verbal communication skills in a fast-paced environment.

Culture & Benefits

• Hybrid work model combining on-site work at the assigned hirify.global site with off-site work.
• Competitive pay, stock bonuses, health benefits, retirement benefits, and vacation.
• Full-time employment with consideration for qualified applicants without regard to protected characteristics.