Executive Assistant II - Chief of Breast Oncology (Breast Oncology)

Location: Boston, MA, US; hybrid with 2–3 days onsite per week

Salary: $86,720–$101,090 per year

Company

hirify.global conducts cancer research, provides patient care, educates physician-researchers, and promotes public health through Harvard Medical School-affiliated partnerships.

What you will do

• Provide high-level administrative and communications support to the Chief of Breast Oncology and senior executives, including triaging inquiries and acting as a designated representative.
• Manage complex executive calendars, anticipate conflicts, and coordinate domestic and international travel.
• Prepare confidential documents, correspondence, presentations, meeting agendas, action items, room reservations, and A/V arrangements.
• Coordinate hiring and onboarding with leadership, HR, and hiring managers; track departmental employees, contractors, consultants, and organizational charts.
• Plan department events, retreats, leadership meetings, and other internal and external meetings, including in-person logistics.
• Process invoices, reimbursements, requisitions, purchase orders, purchasing-card reconciliation, budget codes, and administrative forms; maintain procedures and improve workflow.

Requirements

• High school diploma required; bachelor’s degree preferred.
• At least 7 years of administrative experience, including 2 years in an Executive Assistant role required.
• Advanced knowledge of Microsoft Office Suite, Google Suite, Zoom, Adobe, office systems, and standard computer applications.
• Excellent written and verbal communication, customer service, problem-solving, prioritization, and collaboration skills.
• Ability to manage high-volume competing priorities, respond with urgency, teach others, and work independently.
• Ability to handle confidential and politically sensitive information with professionalism, discretion, and diplomacy.
• Patient contact may be required. No license or certification is required.

Culture & Benefits

• Hybrid work arrangement with 2–3 onsite days per week.
• Inclusive, diverse, and equitable environment focused on compassionate patient care and reducing the burden of cancer.
• Role may include mentorship, supervision, or management of junior administrative staff, but has no direct supervisory responsibility.
• Work involves collaboration with leadership, HR, hiring managers, internal teams, external contacts, patients, and diverse communities.