Senior Administrative Assistant II (Pharma/Biotech)

Location: Alameda, California, United States; primarily office-based

Base salary: $101,000–$128,000 per year

Company

hirify.global is a biotechnology and pharmaceutical company.

What you will do

• Manage Outlook calendars, schedule internal and external meetings, and coordinate visits by outside guests.
• Prepare and edit complex or confidential correspondence, documents, reports, and presentations using office productivity software.
• Coordinate business travel, air and hotel reservations, itineraries, reimbursements, and expense reports.
• Track contracts, purchase requisitions, invoices, office supplies, packages, mail, and office communications.
• Maintain office services, IT resources, and facilities; field technical questions and submit service requests.
• Support events, company initiatives, external vendor and client relationships, other administrators, and special projects.

Requirements

• High school diploma or GED and at least five years of related experience; or an associate degree and at least three years of related experience; or a bachelor's degree and at least one year of related experience; an equivalent combination of education and experience is also accepted.
• Experience in the pharmaceutical and biotech industries.
• Administrative and computer experience, including calendar management, travel arranging, expense reporting, logistics, typing, editing, and customer service.
• Advanced knowledge of Microsoft Outlook, Microsoft Word, Microsoft Excel, PowerPoint, internet research, and relevant desktop systems and software.
• Ability to prioritize and organize complex, confidential, time-sensitive work and demonstrate project management skills.
• Independent judgment, initiative, problem-solving ability, effective recommendations, and process or project improvement skills.
• Effective communication with employees at all levels by phone, email, and in person; tact, diplomacy, confidentiality, professionalism, and relationship-building skills.
• Ability to work cooperatively across the organization, lead assignments, respond promptly, maintain flexibility, and produce consistently accurate work.
• In-depth understanding of job-related practices, departmental procedures, and operational policies.

Culture & Benefits

• Modern office environment focused on collaboration and creativity, with dual monitors and ergonomic chairs provided.
• Comprehensive employee benefits including 401(k) contributions, medical, dental and vision coverage, life and disability insurance, and flexible spending accounts.
• Discretionary annual bonus program, company stock purchase opportunities, and long-term incentives.
• Fifteen accrued vacation days in the first year, 17 paid holidays including a company-wide winter shutdown, and up to 10 sick days annually.
• Indoor administrative and computer work; travel is not required.
• No supervisory responsibilities.