Executive Operations Coordinator, Office of the COO (AI)

Location: Mountain View, United States (HQ) or remote; hybrid workplace

Salary: $180,000–$220,000 annual base salary plus equity

Company

hirify.global builds AI models designed to run as efficiently as allowed by physics, improving AI quality and availability.

What you will do

• Own the COO's schedule, keep meetings on time, manage buffers, prioritize calls, and protect personal time.
• Triage incoming email, take notes, and route action items to the appropriate owners.
• Draft meeting recaps, stakeholder updates, scheduling communications, and proactively suggest company communications.
• Prepare agendas, coordinate meeting logistics, capture decisions and action items, and confirm next steps and owners.
• Coordinate meal orders around the COO's schedule.

Requirements

• Bachelor's degree or equivalent practical experience.
• 1+ years of professional experience, ideally in a startup-like environment at a technology company or similar organization.
• Strong critical thinking, including quickly synthesizing information and challenging assumptions.
• Comfort with ambiguity and building operating processes without an existing playbook.

Culture & Benefits

• Hybrid work with up to 3 weeks of remote work, 4 weeks of accrued PTO, and 12 company holidays.
• Company-subsidized medical, dental, vision, life, disability, travel, HSA, FSA, and mental health benefits.
• 401(k) options with a 5% company contribution, professional development budget of $1,500 per year, and paid parental leave of up to 12 weeks.
• Onsite team lunch and dinner Monday through Friday, commute support, remote home-office setup purchases up to $1,000, and communication reimbursements.
• Employment is contingent on the ability to perform the role in compliance with U.S. export-control laws without obtaining an export license.