Executive Assistant Sr. ITAX

Location: Minneapolis, Chicago, or Dallas, United States; first 90 days in-office five days per week, then a hybrid schedule with at least three in-office days.

Salary: $61,400–$101,800 per year.

Company

hirify.global provides professional services to middle-market clients globally.

What you will do

• Support hirify.global leaders with strategic calendar and schedule management, prioritizing appointments and coordinating meetings.
• Arrange business travel, including flights, ground transportation, hotels, meals, and related expense reports.
• Manage meeting administration, invitations, logistics, attendee tracking, notes, and action-item follow-up.
• Handle confidential correspondence, prepare and proofread communications, presentations, spreadsheets, handouts, reports, and documentation.
• Own assigned projects and events, including research, organization, execution, and follow-through.
• Act as a liaison across ESS, firm departments, external contacts, and other executive assistants; share knowledge, establish best practices, and provide training when appropriate.

Requirements

• Associate degree or at least two years of experience in a related field.
• At least three years of relevant experience in a related field or area.
• Intermediate to advanced Microsoft Office skills and the ability to learn firm software and train others.
• Working knowledge of tools, resources, and technology required for assigned responsibilities.
• Effective communication with diverse audiences, strong organization, prioritization, time management, attention to detail, and people skills.
• Strong grammar and proofreading skills; ability to prepare presentations with charts, graphics, tables, speaker notes, and handouts.
• Ability to balance multiple tasks and projects, facilitate discussions with leaders, manage at a macro level, and identify when a refined approach is needed.
• Ability to adapt to changing circumstances, drive business improvement, collaborate with the executive assistant supervisor or manager, and support the enterprise during peak periods.
• Must be punctual, responsive, professional in demeanor, conversation, and attire, and able to convey instructions clearly and concisely.

Nice to have

• Experience with project management tools.

Culture & Benefits

• Full-time employment with a competitive benefits and compensation package.
• Hybrid workstyle aligned with an hirify.global office and in-person collaboration for client service, teamwork, development, and relationship-building.
• The first 90 days require working in-office five days per week; afterward, at least three in-office days are required.
• Reasonable accommodation is available for applicants with disabilities.
• hirify.global provides equal employment opportunity and does not tolerate discrimination or harassment.

Hiring process

• Applicants requiring accommodation during the application or recruitment process may contact hirify.global by phone or email.
• hirify.global does not intend to hire entry-level candidates who require sponsorship now or in the future, including F-1 visa holders.