Account Executive Ops

Location: London, United Kingdom; hybrid, with 2–3 days a week from the London offices. Client campaigns may also require work from the Client's London office a few times a year.

Company

hirify.global designs, builds, and runs bespoke in-house agencies and marketing ecosystems for brands, partnering with more than 300 clients in over 40 countries as part of The Brandtech Group.

What you will do

• Gather and validate weekly timesheet data from a large freelance network and prepare internal and client-facing reports.
• Create and maintain reporting templates, analyse operational data, and produce accurate cost estimates.
• Coordinate logistics for large-scale localisation events, including travel and accommodation bookings that meet policy, budget, and security requirements.
• Onboard network members, manage accounts and access, and provide troubleshooting support.
• Validate and process network purchase orders, resolve invoicing queries with finance teams, and manage vendor accounts.
• Maintain documentation, floor plans, and team databases while supporting day-to-day operational needs.

Requirements

• Experience in an operations, administrative, or coordination role.
• Professional proficiency in Microsoft Office, especially Excel.
• Familiarity with internal systems for raising sales orders and estimates.
• Strong organisation and the ability to manage several priorities simultaneously.
• Clear communication and interpersonal skills, with the ability to work independently and as part of a team.

Nice to have

• Experience with SharePoint and other data management tools.
• Comfort working on macOS and familiarity with time and expense validation processes.
• Confidence working to tight deadlines.
• Proficiency with generative AI tools and experience building personal AI workflows to improve reporting, documentation, administration, time savings, and accuracy.
• An agentic approach to problem-solving and the ability to critically evaluate AI outputs and apply human judgement.

Culture & Benefits

• Hybrid work from the London offices for 2–3 days per week, with occasional work from the Client's London office during campaigns.
• Work with internal teams, finance, vendors, and the Client's events team.
• Values include ambition, imagination, learning, listening, results focus, inclusion, and anti-racism.
• hirify.global supports an inclusive working environment and equal opportunity employment.
• The business works toward science-based emissions reduction targets and embeds sustainability across its projects.

Hiring process

• Further details about occasional work from the Client's London office will be shared at interview stage.
• Candidate evaluation and selection are conducted without AI-supported screening or decision-making.