Executive Assistant - Part Time

Location: Based in EMEA, with roles listed in Ireland, the Netherlands, Spain, Germany, the United Kingdom, Switzerland, and France. Hybrid work with some in-office and/or in-person expectations.

Company

hirify.global provides intelligent data infrastructure, unified storage, integrated data services, and cloud solutions supporting workloads from traditional applications to enterprise AI.

What you will do

• Support the CTO, VP of Sales Engineering for EMEA and LATAM, and a small group of senior leaders.
• Manage complex calendars across multiple time zones, including customer, partner, leadership, and strategic meetings.
• Coordinate international travel, including flights, accommodation, ground transportation, visas, and entry requirements.
• Organize leadership meetings, business reviews, customer and partner meetings, team offsites, kick-offs, and events.
• Manage expenses, purchasing requests, Workday and HR administration, interview scheduling, and new-joiner coordination.
• Prioritize incoming requests, draft routine correspondence, and act as a trusted point of contact for colleagues, customers, and partners.

Requirements

• 5+ years of experience as an Executive Assistant or in a comparable role supporting senior leaders in a large, international organization.
• Experience managing complex, multi-time-zone calendars and balancing competing priorities with sound judgment.
• Strong experience coordinating international travel, including changes and disruptions.
• Ability to anticipate senior leaders’ needs and work independently when appropriate.
• Strong relationship-building and communication skills across functions, regions, seniority levels, customers, and partners.
• Proficiency with Microsoft 365 and experience with Concur, Ariba, or comparable expense and procurement systems.
• Excellent written and spoken business English, with discretion when handling sensitive and confidential information.
• Must be based in EMEA and able to work across time zones when needed.

Nice to have

• Experience in the technology industry, particularly supporting sales, engineering, or customer-facing organizations.
• Experience supporting multiple senior leaders and coordinating customer events, partner sessions, leadership meetings, or team offsites.
• Additional language skills, especially Spanish or Portuguese, for collaboration with LATAM stakeholders.

Culture & Benefits

• Part-time, four-day working week.
• Hybrid working environment with in-office and/or in-person expectations communicated during recruitment.
• International environment spanning EMEA and LATAM, with collaboration across regions and time zones.
• Culture focused on initiative, impact, ownership, flexibility, inclusion, and work-life balance.

Hiring process

• Applications are reviewed only when submitted through the hirify.global company website; direct emails to employees, recruiters, or HR do not influence the application.
• Some selection stages may use AI-assisted evaluation tools, while final decisions remain subject to human review. Candidates may request an alternative process by emailing a resume and job ID with “Data Privacy Request” in the subject line.