Executive Assistant to the Chief Executive Officer

Location: Amsterdam, Netherlands; 5 days a week in the office. Flexible hours and responsiveness outside standard working hours may be required.

Company

hirify.global is a global financial services and trading company with an international office network and a collaborative, non-hierarchical culture.

What you will do

• Manage the CEO’s complex calendar, communications, international travel across multiple time zones, and competing demands.
• Coordinate senior-level meetings, business trips, roadshows, agendas, itineraries, logistics, briefing materials, and pre-reads.
• Act as a liaison between the CEO, Management Board, internal teams, and external stakeholders.
• Anticipate scheduling conflicts, resolve issues proactively, and adjust plans as priorities change.
• Handle confidential information and support board meetings, offsites, and strategic or cross-functional projects.
• Manage expenses, invoices, approvals, and coordination with other Executive Assistants to ensure seamless coverage.

Requirements

• At least 5 years of experience as an Executive Assistant.
• Extensive experience supporting a CEO, C-suite, or Management Board executive, ideally in financial services, trading, or another fast-paced international environment.
• Exceptional calendar management, organisation, prioritisation, and international travel coordination skills.
• Proactive, solutions-oriented judgement with confidence to take initiative independently and manage shifting priorities under pressure.
• Strong interpersonal and communication skills for working with senior internal and external stakeholders.
• High discretion, integrity, professionalism, attention to detail, ownership, follow-through, and a collaborative hands-on approach.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, plus collaboration and AI platforms such as Claude, Copilot, and SharePoint.
• Excellent written and verbal communication skills in English.

Nice to have

• Additional language skills.

Culture & Benefits

• Thorough onboarding, Flow Academy, domain-related conference opportunities, and access to current technology.
• Competitive salary, annual discretionary profit share, and comprehensive benefits.
• Daily catered lunch, coffee, stocked kitchen and snack bar, and an in-house bar and lounge.
• Company boat, in-house gym, personal trainer sessions, and bi-weekly massages.
• Annual company trip, regular company events, and global rotations across offices worldwide.