Executive Assistant to the Co-CEOs (m/f/d) (Aerospace)

Location: On-site in Gilching, Bavaria, Germany

Company

hirify.global is a European deep-tech company developing integrated hardware, software, and AI-powered unmanned systems for mission-critical operations across air, land, and maritime domains.

What you will do

• Manage the calendars of two Co-CEOs, including prioritization, conflict resolution, and real-time rescheduling.
• Organize international travel at short notice, including flights, visas, transfers, security, and protocol.
• Handle correspondence, invitations, scheduling, thank-you letters, contacts, expenses, approvals, and contracts for signature.
• Prepare and host board, investor, and customer meetings, including rooms, technology, agenda flow, guest care, catering, and site visits.
• Communicate with public authorities, partners, and investors in German and English.
• Coordinate CEO Office briefings and handovers, and provide cover for the Executive Assistant to the CRO, COO, and CFO.

Requirements

• Completed training or degree in business administration, office management, or a comparable field, or several years of experience as an Executive Assistant at managing-director or board level, ideally in an international company.
• Experience dealing with public authorities, investors, and business partners, with confidence at all hierarchy levels.
• Calm, resilient, and able to plan alternatives when plans change at short notice.
• Highly self-motivated and able to drive responsibilities forward independently.
• Discreet and willing to undergo security clearance (Ü2).
• Highly proficient in Microsoft 365, including Outlook, Teams, and SharePoint.
• Business-fluent German and English communication skills.

Culture & Benefits

• Customer-centric, technically ambitious environment focused on technological excellence and real-world impact.
• Trust-based flexible working hours with responsibility for work-life balance.
• Company pension scheme, subsidized EGYM Wellpass membership, bike leasing, corporate discounts, sponsored lunch card, and employee events.
• Company shuttle service from Laim in Munich to the Gilching location, with return trips at the end of the workday.
• Inclusive workplace that values diversity, open communication, ownership, and professional growth.