Asset Management Functional Coordinator

Location: Dublin, Co. Dublin, Ireland

Company

hirify.global is an airport industry leader operating across four continents with more than 3,000 employees; the role supports the Asset Management function at Dublin Airport.

What you will do

• Provide business coordination and executive support to the Director of Asset Management, the leadership team, and the wider function.
• Coordinate leadership meetings, governance forums, strategic initiatives, and divisional reporting while tracking actions, decisions, risks, and priorities.
• Prepare reports, presentations, briefing papers, scorecards, management information, business plans, and budget-cycle materials.
• Manage internal communications, SharePoint sites, Teams channels, document repositories, and knowledge-management resources.
• Coordinate onboarding, induction, learning and development, and employee engagement activities with managers, HR, and stakeholders.
• Support cross-functional projects, audits, compliance, continuous improvement, ISO 55001 and ISO 50001 administration, budget tracking, requisitions, PPE, training, and governance records.

Requirements

• Experience in business support, executive support, administration, project coordination, or business coordination within a large and complex organisation is essential.
• Experience managing multiple stakeholders, priorities, and activities in a fast-paced environment.
• Experience preparing reports, presentations, and business documentation for varied audiences.
• Strong working knowledge of Microsoft 365, particularly Excel, PowerPoint, Teams, and SharePoint.
• Excellent organisational, planning, time-management, written, and verbal communication skills, with the ability to manage competing priorities and tailor information to different audiences.
• Ability to build effective working relationships, maintain accuracy and attention to detail, handle confidential information discreetly, work independently, use initiative, and solve problems.
• Proficiency in Oracle and Concur.

Nice to have

• Experience maintaining SharePoint sites, document repositories, or knowledge-management systems.
• Experience supporting onboarding, training, employee engagement, or similar people-related initiatives.
• Understanding of project coordination, governance, and reporting frameworks.
• Qualification in Business Management, Business Studies, Information Systems, or a related discipline.

Culture & Benefits

• Full-time position in a fast-paced, energetic, and diverse airport organisation.
• Work within an international airport environment supporting a significant capital investment programme at Dublin Airport.
• Collaborate across Asset Management, HR, managers, and wider organisational stakeholders.