Senior Program Assistant (Neglected Tropical Diseases and Vaccine Development)

Location: Seattle, WA, United States; hybrid work requiring approximately 50% attendance in the office. Relocation assistance is not available.

Salary: $36.68–$51.39 USD per hour.

Company

hirify.global is a nonprofit organization focused on reducing poverty, disease, and inequity globally. Its Global Health Division supports research, development, manufacturing, and delivery of vaccines, drugs, diagnostics, and interventions for neglected tropical diseases in low- and middle-income countries.

What you will do

• Provide proactive administrative support to the Director of the Neglected Tropical Diseases and Vaccine Development teams, Deputy Director, and assigned senior leaders.
• Manage complex calendars, scheduling requests, competing priorities, meeting preparation, daily recaps, briefings, and follow-ups across multiple time zones.
• Coordinate communications and alignment among leadership, internal partners, external partners, grantees, and high-level officials.
• Lead team culture, onboarding, offboarding, space planning, operating cadence, and special projects.
• Plan retreats, partner convenings, executive presentations, events, travel, itineraries, visa applications, expense reports, and trip briefings.
• Improve knowledge management and support operations using SharePoint, Microsoft Teams, OneNote, AI tools, and related processes.

Requirements

• Bachelor’s degree or equivalent demonstrated experience.
• Experience in an administrative role supporting senior management or executives in a fast-paced, matrixed environment.
• Strong calendar management, international travel support, event planning, project management, organizational, and time-management skills.
• Ability to prioritize competing requests, manage multiple tasks with close attention to detail, and independently solve complex problems.
• Ability to support multiple individuals with varied work, communication, and learning styles while anticipating leadership and team needs.
• Ability to build trusted internal and external relationships, communicate clearly, exercise sound judgment, and handle sensitive matters confidentially.
• Experience adapting approaches and methods in dynamic situations and helping others manage ongoing change.
• Strong understanding of team strategies, annual plans, priorities, deadlines, and organizational dynamics.
• Must have unrestricted work authorization in the United States. The Foundation does not provide immigration-related sponsorship or other immigration support for this role.

Nice to have

• Experience with Microsoft Office, especially Outlook, including Copilot, ChatGPT, and other AI tools.

Culture & Benefits

• Hybrid work with approximately 50% office attendance in Seattle.
• Comprehensive medical, dental, and vision coverage with no premiums.
• Generous paid time off, paid family leave, foundation-paid retirement contributions, and regional holidays.
• Opportunities to participate in employee communities within an inclusive and diverse workplace.
• Employment is contingent upon successful completion of a background check.

Hiring process

• Application deadline: Wednesday, November 18, 2026.
• Employment requires successful completion of a background check.
• Accommodation requests may be submitted to HR@gatesfoundation.org with the position number and a description of the required accommodation.