Senior Administrative Assistant for AI and Data

Location: Office based in Wilmington or Blue Bell, United States

Company

hirify.global Strategic Solutions is a sponsor-dedicated functional service provider supporting clinical research and the development of treatments through global expertise and sponsor partnerships.

What you will do

• Act as an operational partner to the Chief Data & AI Officer, managing priorities, timelines, calendars, travel, and executive commitments.
• Coordinate leadership meetings, offsites, conferences, events, complex logistics, attendees, vendors, itineraries, and briefing materials.
• Draft and proofread correspondence, prepare presentations, and support team events and cross-functional reviews.
• Coordinate AI & Data activities across executive leadership, R&D, Commercial, IT, Legal, Compliance, Finance, Strategy, and other stakeholders.
• Support onboarding, team rosters, organizational charts, distribution lists, expense reporting, invoices, purchase orders, SOWs, licenses, and vendor administration.
• Handle confidential information, track budgets and spend, and improve administrative efficiency through AI tools and process enhancements.

Requirements

• Bachelor’s degree preferred.
• 8+ years of administrative, operations, or project coordination experience supporting senior leadership in a fast-paced corporate environment.
• Experience supporting senior executives, preferably in a technology, data, analytics, or AI-focused organization within a public company.
• Experience coordinating complex executive schedules, travel logistics, and high-visibility internal and external events.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams, plus calendar management, productivity, and collaboration tools.
• Familiarity with data and AI concepts and terminology, with sufficient curiosity to support a leader and team in this space.
• Exceptional organizational, project management, communication, judgment, problem-solving, and attention-to-detail skills.
• Ability to manage competing priorities, coordinate senior executives and external partners, work independently, maintain discretion, and remain effective under pressure.

Nice to have

• Comfort using AI tools to improve productivity.

Culture & Benefits

• Collaborative environment with career development opportunities and a focus on high performance, inclusion, and belonging.
• Annual leave, health insurance options, retirement planning, life assurance, and a global employee assistance programme.
• Country-specific optional benefits may include childcare vouchers, bike purchase schemes, gym memberships, travel passes, and health assessments.
• Workplace accommodations are available for candidates with medical conditions or disabilities.