Administrative Assistant (Sports)

Location: New York, New York, United States; onsite at an hirify.global office or stadium location. Remote and hybrid options are not offered. Employees must work 40 hours per week in office.

Salary: $35–$35 USD per hour.

Company

hirify.global is a professional sports organization focused on football and supported by departments including Strategy & Business Intelligence.

What you will do

• Provide administrative and executive support to three Senior Vice Presidents, including complex calendar management across multiple time zones.
• Prepare meetings, agendas, presentation materials, conference rooms, audio/visual equipment, and external guest arrangements.
• Coordinate domestic and international travel, including flights, hotels, itineraries, meeting agendas, and conference calls.
• Act as a liaison and gatekeeper for executives, managing communications, stakeholders, calls, schedules, and time-sensitive follow-up.
• Manage personal and departmental expenses, invoices, credit-card expenses, and submissions in Concur.
• Handle confidential information, internal communications, contact records, filing, shipping, and miscellaneous projects with discretion and accuracy.

Requirements

• At least 4+ years of administrative or executive assistant experience supporting senior-level executives.
• Significant experience with Microsoft Outlook, Excel, Word, and PowerPoint.
• Strong technology skills across PC and Mac programs, iPad, iPhone, and Google products.
• Exceptional interpersonal, phone, written, and verbal communication skills; expert-level communication is expected.
• Experience handling highly sensitive information with discretion and professionalism.
• Ability to work under pressure in a fast-paced, fluid environment, independently and with little supervision.
• Strong organization, time management, analytical, problem-solving, project/program management, follow-through, and process-improvement skills.
• Ability to interact professionally with senior executives, high-profile individuals, staff, clients, and internal and external stakeholders.
• Occasional light lifting and standing may be required.

Nice to have

• Bachelor’s Degree.
• Experience in the digital, entertainment, or sports industry.
• Fast and efficient typing.

Culture & Benefits

• In-person collaboration at hirify.global offices or stadium locations is a core working arrangement.
• Comprehensive benefits are offered to hirify.global employees.
• Work culture emphasizes respect, integrity, team responsibility, resiliency, inclusion, relationship building, adaptability, and continuous improvement.
• No relocation assistance will be provided.