Senior Office Administrator

Location: Menlo Park, California, onsite; company location listed as San Jose, California

Targeted base pay: $56,000–$77,000 per year

Company

hirify.global is a global analytics software company helping businesses in more than 100 countries make better decisions through data, artificial intelligence, machine learning, optimization, and related technologies.

What you will do

• Coordinate day-to-day office operations, including ordering, stocking, and managing office supplies and equipment.
• Manage local new-hire setup, including ID badges, work locations, desk assignments, and first-day readiness.
• Prepare logistics for meetings and events, including catering, room setup, amenities, and post-event cleanup.
• Coordinate facilities needs with building management and the broader facilities team.
• Provide general administrative support to Menlo Park-based senior leaders as capacity allows.
• Handle employee questions about office operations and escalate facilities or building-management issues.

Requirements

• Demonstrated experience coordinating office operations and administrative support in a corporate environment.
• Strong organizational skills and the ability to manage multiple competing priorities in a fast-paced, in-office environment.
• Excellent verbal and written communication skills for professional interaction with employees, visitors, vendors, and building management.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Proactive, service-oriented approach with flexibility to shift between office coordination and administrative support.
• Strong attention to detail and follow-through across facilities, catering, HR, and IT logistics.
• Discretion and sound judgment when supporting senior leaders in a mixed facilities and executive-adjacent role.

Culture & Benefits

• Inclusive culture centered on ownership, customer service, and respect.
• Professional development through learning experiences and opportunities to leverage individual strengths.
• Competitive compensation, benefits, and rewards programs.
• People-first work environment with work-life balance, employee resource groups, and social events.