Executive Personal & Research Assistant (AI)

Location: On-site in Reston, Virginia, United States, with occasional nearby travel and limited domestic or international travel as needed.

Salary: $60,000–$75,000 per year.

Company

hirify.global provides civil aviation security, border management, and threat assessment solutions for governments worldwide.

What you will do

• Manage complex calendars, meetings, appointments, itineraries, and domestic and international travel logistics.
• Prepare agendas, briefing materials, meeting notes, correspondence, presentations, reports, board materials, and executive summaries.
• Conduct research, summarize findings, and maintain project documentation and reference materials.
• Track projects, deadlines, action items, and deliverables while coordinating internal stakeholders, vendors, service providers, and international partners.
• Support philanthropic, nonprofit, community-focused, and special initiatives.
• Maintain confidential records and use AI-powered productivity tools to improve research and operational efficiency.

Requirements

• Bachelor’s degree or equivalent professional experience.
• At least 2 years of experience in executive support, research, project coordination, or administrative roles.
• Exceptional written and verbal communication, research, organizational, and problem-solving skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to learn and use AI-powered productivity tools.
• Ability to manage competing priorities while maintaining attention to detail.
• Professional judgment and ability to handle confidential information.
• Valid driver’s license and reliable transportation.

Nice to have

• Spanish language skills.
• Experience supporting executives, board members, or nonprofit initiatives.
• Experience coordinating domestic and international travel.
• Familiarity with project management tools and advanced Excel functions.

Culture & Benefits

• Direct exposure to executive leadership.
• Opportunity to support international and philanthropic initiatives.
• Dynamic, fast-paced, collaborative, and mission-driven environment.
• Growth and development opportunities.
• On-site work in Reston, Virginia, with occasional travel requirements.