Office Services Manager (Business Development)

Location: Hybrid in the Chicago, Milwaukee, or Minneapolis areas; a fully remote arrangement may be available within Illinois, Wisconsin, or Minnesota.

Salary: $97,000–$100,000 per year.

Company

hirify.global provides engineering and consulting services supporting infrastructure design, planning, construction, environmental, and program management projects.

What you will do

• Manage daily administrative operations and office services for Wisconsin and Minnesota offices.
• Set operational goals, improve workflows, maintain office policies and records, and monitor service quality.
• Manage office-services budgets, vendors, equipment, resources, onboarding, training, meetings, events, and client visits.
• Support business development leadership with capture planning, client intelligence, pursuit strategies, value propositions, win themes, teaming information, and action items.
• Coordinate capture meetings and transition strategies and key messages to proposal and marketing teams.
• Maintain sales and business development records, calendars, reports, and research while supporting client meetings, conferences, presentations, and relationship-building activities.

Requirements

• 7+ years of progressively responsible experience in office administration, office services, business operations, marketing, business development support, or a related field.
• Associate degree in business administration, office administration, marketing, communications, or a related field, or an equivalent combination of education and relevant experience; a bachelor's degree is preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities in a deadline-driven environment.
• Excellent communication, interpersonal, and customer-service skills, with the ability to collaborate across teams and leadership levels.
• Strong attention to detail, initiative, sound judgment, discretion with confidential information, and follow-through.
• Ability to organize complex information, coordinate meetings and projects, and document decisions and action items.
• Ability to research and synthesize client, market, opportunity, competitor, and industry information.
• Ability to identify and implement operational improvements that support office effectiveness and business growth.
• Proficiency with Microsoft Office applications and ability to learn company systems and tools.

Nice to have

• Experience supporting business development, sales, capture planning, proposals, client engagement, or marketing, preferably in AEC, consulting, professional services, or public infrastructure.
• Supervisory or team leadership experience.
• Experience with sales-tracking, business-intelligence, or enterprise-reporting systems.

Culture & Benefits

• Hybrid work is available in the Chicago, Milwaukee, or Minneapolis areas, with possible fully remote work within Illinois, Wisconsin, or Minnesota.
• Medical, dental, and vision insurance; life, AD&D, short-term, and long-term disability coverage.
• 401(k) retirement plan, HSA, and FSA.
• Paid time off, commuter and wellness benefits, professional and personal development, and tuition reimbursement.
• Employment is subject to pre-employment substance abuse testing and background checks.

Hiring process

• The vacancy is ongoing, with applications accepted until the position is filled or no longer needed.
• The employer intends to fill the position by January 28, 2027.
• Visa sponsorship or takeover of existing employment visa sponsorship is not available.