Sr Administrative Assistant

Location: Portland, Maine, USA

Base salary: $45,600–$86,200 per year

Company

hirify.global is a Fortune 500 provider of employee benefits and service solutions, serving more than 39 million people worldwide with approximately 10,000 employees.

What you will do

• Provide high-level administrative support to a manager and staff, including calendar, travel, expense, correspondence, phone, voicemail, and request management.
• Act as a liaison with the Board, customers, vendors, direct reports, and internal management.
• Prepare meeting materials, statistical reports, presentations, exhibits, and research-based analyses from multiple data sources.
• Coordinate special projects, status updates, communications, and SharePoint or database management.
• Support annual budget planning, expense authorization, tracking, forecasting, variance research, and issue resolution.
• Support performance management, compensation, and talent planning while handling confidential information and coordinating administrative staff when needed.

Requirements

• High school diploma or Associate’s or Bachelor’s degree.
• 6+ years of administrative assistant experience.
• In-depth PC skills with Word, Excel, PowerPoint, and Outlook, plus technology aptitude and internet research skills.
• Excellent written and verbal communication skills and the ability to clearly articulate information.
• Ability to build partnerships with internal management, staff, customers, and vendors.
• Strong customer service skills and the highest ethical standards.
• Excellent organization, multitasking, attention to detail, and ability to manage conflicting or shifting priorities.
• Strong interpersonal skills for handling sensitive and confidential situations with diplomacy and tact.
• Strong presentation, analytical, judgment, problem-solving, decision-making, and project management abilities.

Culture & Benefits

• Full-time position with a flexible work environment.
• Health, vision, dental, short- and long-term disability, mental health support, and generous paid time off, including paid volunteer time.
• Performance-based incentive plans and 401(k) contributions of up to 9.5% under applicable plan terms.
• Career advancement opportunities, tuition reimbursement, and student loan repayment options.
• Award-winning culture with inclusion and diversity as priorities.