Executive Administrative Assistant (Pharmaceuticals)

Location: Morristown, United States

Salary: $90,000–$120,000 per year

Company

hirify.global is a privately held global healthcare company headquartered in Italy, operating across more than 100 markets with a focus on gastrointestinal health, rare and specialty segments, and pharmaceutical innovation.

What you will do

• Provide proactive executive support to multiple Commercial and HR Leadership Team members.
• Manage complex calendars across time zones, resolve conflicts, and protect time for critical priorities.
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and changes.
• Plan leadership meetings, offsites, and business events, including agendas, logistics, materials, and technology.
• Prepare presentations and correspondence, reconcile expenses, process invoices and purchase requests, and maintain accurate records.
• Coordinate with internal and external stakeholders, handle sensitive information, resolve routine issues, and improve administrative processes.

Requirements

• At least 7 years of progressively responsible executive assistant experience, including direct support to senior executives; experience supporting multiple leaders concurrently is strongly preferred.
• Experience managing complex calendars, travel arrangements, meeting logistics, shifting priorities, and deadlines.
• Excellent organization, attention to detail, follow-through, judgment, and prioritization skills.
• Strong written and verbal communication skills with senior leaders, colleagues, and external partners.
• Demonstrated discretion handling confidential business and personnel information, with integrity and professionalism.
• Proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams; willingness to learn expense, travel, and purchasing systems.
• Proactive, resourceful, independent, collaborative, and strong in problem-solving.
• High school diploma or equivalent required.

Nice to have

• Associate or bachelor’s degree.
• Experience in pharmaceuticals, biotechnology, or another regulated industry.

Culture & Benefits

• Full-time position supporting the US Pharmaceuticals team in an onsite Morristown setting.
• 401(k) plan with company match and rewards and recognition program.
• Medical, prescription drug, dental, vision, disability, and domestic partner coverage.
• Paid parental leave, adoption assistance, tuition reimbursement, and well-being and work-life programs.
• Paid time off includes 20 vacation days, 11 holidays, 4 personal days, and 2 volunteer days per calendar year.