Executive Assistant (AI)

Location: Hybrid, San Francisco, CA, USA

Company

Building an open-access AI cloud with a GPU marketplace and AI inference service that uses idle computing resources to make AI infrastructure more affordable and accessible.

What you will do

• Manage executive calendars, meetings, scheduling, domestic and international travel, and meeting preparation.
• Organize investor meetings, conferences, executive events, team events, lunches, and company gatherings.
• Coordinate communications and follow-ups with partners and stakeholders, including Chinese-speaking contacts via WeChat in Mandarin Chinese.
• Oversee daily office operations, supplies, meals, equipment, vendors, service providers, and building management.
• Support employee onboarding, office setup, purchases, invoices, and administrative projects.
• Help build routines and systems as the organization grows from approximately 30 to 70–100 people.

Requirements

• 3+ years of experience in executive assistance, office management, or a similar role.
• Excellent organizational, communication, and multitasking skills.
• Proactive, reliable, and detail-oriented working style.
• Ability to work independently in a fast-paced environment.
• Proficiency with Google Workspace and Slack.
• Professional proficiency in Mandarin Chinese, spoken and written, with experience communicating via WeChat.
• Previous startup experience.

Culture & Benefits

• Hybrid work based in the San Francisco office.
• Role positioned at the center of day-to-day company operations.
• Inclusive workplace committed to diversity and equal opportunity.