Executive Assistant

Location: Remote within the United States

Salary: $113,400–$162,000 annually plus equity

Company

Developer tooling company providing hirify.global Desktop, hirify.global Hub, hirify.global Scout, container images, and secure infrastructure for software development and AI-enabled workflows.

What you will do

• Manage multiple high-level, frequently changing calendars for VP- and Director-level executives and coordinate meetings with employees, strategic partners, media, and customers.
• Book and troubleshoot domestic and international travel, including on-call support when an assigned executive is traveling.
• Provide backup administrative support, including coverage for the Executive Assistant to the CEO.
• Support executive onboarding in coordination with executives, IT, and HR, and act as a new-hire buddy and resource.
• Create and maintain administrative processes and standards, identifying opportunities for improvement.
• Coordinate conferences, meetings, team offsites, and other virtual or onsite events, with flexibility for early starts, late finishes, and business travel.

Requirements

• 5+ years of experience providing executive administrative support to multiple VP- and Director-level executives and/or above across functions and time zones.
• High discretion and integrity, with the ability to handle confidential information.
• Excellent oral and written communication skills and a high degree of diplomacy.
• Professional experience using Gmail and Google Calendar, including strong calendaring skills.
• Experience working with other executive assistants in a high-functioning, fast-paced environment.
• Ability to anticipate executive needs, prioritize and organize daily workloads, manage multiple tasks, and communicate project progress proactively.
• Experience booking domestic and international travel; Navan experience is preferred but not required.
• Familiarity with audiovisual conferencing and event tools such as Zoom or Microsoft Teams.
• Self-motivated, collaborative, independent, improvement-oriented, and willing to share knowledge and build awareness.
• Active driver's license and valid US passport.

Culture & Benefits

• Remote-first work from home, with offices in Seattle and Paris for connection and collaboration.
• Flexible scheduling, generous PTO, quarterly Whaleness Days, and an end-of-year Whaleness break.
• Home office support, a technology stipend of US$100 net per month, and an annual learning and development stipend.
• Sixteen weeks of paid parental leave after six months, equity for full-time employees, medical and retirement benefits, and paid holidays varying by country.
• Equipment setup, onboarding support, a buddy or mentor, manager check-ins, and cross-functional introductions.

Hiring process

• AI-assisted tools may be used during recruiting.
• Interview recordings are optional and require explicit consent.