Assistant - Executive Administrative

Location: Chandler, Arizona, United States; 100% inside with 80% sitting, 10% standing, and 10% walking.

Employment: Full time. Travel requirement: 0%–25%.

Company

hirify.global is a global technology organization with 17,000 employees that designs products and solutions powering technology worldwide.

What you will do

• Manage a complex executive calendar, resolve conflicts, and prioritize time against business needs.
• Coordinate meetings, agendas, briefing materials, logistics, minutes, action items, and follow-up.
• Arrange domestic and international travel, itineraries, accommodations, and expense reporting.
• Prepare and quality-check presentations, correspondence, reports, and other executive-ready materials.
• Handle confidential information, maintain records, and act as a liaison with leaders, employees, customers, partners, and stakeholders.
• Track commitments and decisions, support events and special projects, and improve administrative processes, tools, templates, and communications.

Requirements

• Bachelor’s degree in business administration, management, communications, or a related field is required.
• 5–9 years of progressively responsible administrative or executive-assistant experience, including substantial experience supporting senior executives in a complex organization.
• Expertise in complex calendar and meeting management, executive communications, travel coordination, expense reporting, document and presentation preparation, and confidential information handling.
• Advanced proficiency with Microsoft 365 or comparable productivity and collaboration tools is required.
• Exceptional organization, prioritization, attention to detail, judgment, discretion, written and verbal communication, customer service, adaptability, and independent work under changing priorities.
• Employment stability, reliability, sustained accountability, effective teamwork, cross-functional collaboration, and integrity and accuracy in representing qualifications, experience, and credentials.

Nice to have

• Experience supporting C-suite or other senior executives in a large, complex, or global organization.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience coordinating executive meetings, preparing briefing materials, tracking actions and decisions, and managing complex domestic and international travel and expense reporting.
• Experience improving administrative processes, templates, communications, or team operating rhythms.
• Experience partnering across functions and organizational levels while handling confidential information.
• Master’s degree in business administration, management, communications, or a related field.

Culture & Benefits

• Work in an environment emphasizing trust, empowerment, respect, diversity, communication, employee development, and values-based decision-making.
• Collaborate across a large global organization with cross-functional teams and other administrative assistants.
• The position is not eligible for Microchip immigration sponsorship.
• Physical duties include hearing, seeing, talking, working alone, and working around others.