Workplace Experience Executive Assistant (AI)

Location: Austin, TX; hybrid workplace

Company

hirify.global provides software that helps more than 50,000 restaurant locations manage finances, operations, and people, with a focus on automation and AI-enabled workflows.

What you will do

• Manage executive calendars, meetings, correspondence, travel arrangements, itineraries, and competing priorities.
• Prepare agendas, presentations, reports, meeting materials, notes, and action-item follow-up.
• Maintain office operations, supplies, equipment, vendors, reception, mail, deliveries, and workplace safety and organization.
• Plan and coordinate team events, conferences, summits, off-sites, catering, venues, vendors, and related budgets.
• Maintain confidential digital and physical records, process expenses, reconcile credit-card statements, and support budget management.
• Use approved AI and other tools to automate and improve administrative work, while reviewing outputs for quality and confidentiality; travel up to 10% as needed.

Requirements

• Proven experience as an executive assistant, office coordinator, administrator, or in a similar support role.
• Strong integrity, judgment, discretion, confidentiality, organization, time management, multitasking, prioritization, and attention to detail.
• Strong written and verbal communication and presentation skills, with the ability to work with employees, executives, vendors, visitors, and external stakeholders.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, plus familiarity with office-management tools or software.
• Ability to work independently with minimal supervision and collaborate effectively with a team.
• Positive, proactive, approachable, flexible, and adaptable approach in a fast-paced environment.
• Hands-on experience using generative AI and sound judgment regarding its capabilities, limitations, confidentiality, and output verification.

Nice to have

• Startup or technology experience.
• Bachelor's degree or equivalent experience.
• Experience supporting senior executives and coordinating workplace operations, events, vendors, or employee experience programs.

Culture & Benefits

• Full-time hybrid position based in Austin, Texas.
• Culture emphasizes ownership, collaboration, continuous improvement, curiosity, initiative, and learning.
• Up to 10% travel may be required.

Hiring process

• No specific application steps or hiring stages are provided.