Special Projects Associate, Office of the Chief of Staff

Location: San Francisco, United States; in-office five days a week, Monday–Friday, approximately 5 AM–8 PM. Candidates must be based in San Francisco or willing to relocate immediately.

Salary: $135,000–$165,000 per year, plus performance bonuses and equity.

Company

hirify.global is an AI-native commercial insurance company rebuilding insurance operations as software.

What you will do

• Own a share of daily operating priorities, follow-ups, escalations, and leadership commitments.
• Identify stalled work, unclear ownership, and broken processes; diagnose issues with data and implement fixes.
• Create operating structure through owners, definitions of done, deadlines, cadences, dashboards, trackers, playbooks, and AI tools.
• Lead cross-functional initiatives across sales, service, underwriting, carriers, and engineering.
• Execute hands-on work such as calls, backlog management, models, and documentation when it removes bottlenecks.
• Run special projects including new-market launches, organizational changes, hiring pushes, and war rooms.

Requirements

• 2–5 years in a high-intensity analytical or operational role, including investment banking, private equity, management consulting, BizOps or Strategy & Operations at a high-growth company, or founding a company.
• Exceptional written and verbal communication.
• Strong data and spreadsheet skills.
• Track record of organizing people and driving cross-functional work to completion.
• Ability to create structure in chaotic situations, maintain context, and manage multiple open threads.
• Ability to influence people without direct authority and take ownership of outcomes rather than only deliverables.
• Must be based in San Francisco or willing to relocate immediately.

Nice to have

• Insurance, fintech, or regulated-industry experience.
• Prior work directly with a founder, CEO, or Chief of Staff.
• Experience leading or coordinating a team.
• Hands-on experience with AI or automation tooling.

Culture & Benefits

• On-site, in-person work with long days, very high standards, and an approximately 5 AM–8 PM Monday–Friday schedule.
• Highly variable scope requiring follow-up, unblocking, and leadership without formal authority.
• Career paths toward running a function, Special Projects Lead, Chief of Staff, or founding a company.
• Uber commuter benefits and provided breakfast, lunch, dinner, snacks, drinks, and coffee.
• Free gym membership plus health, dental, and vision insurance.

Hiring process

• People screen covering initial fit and alignment.
• Chief of Staff screen focused on thinking and operating approach.
• Super day including a case exercise and real work with the team.