Senior Meeting Planner (Live Meeting/Pharma Agency Experience Required)

Location: Remote, eligible for hire in select U.S. locations; onsite management and travel may be required, including travel to meetings in the U.S. and internationally.

Salary: USD 57,680–84,000 yearly; the range applies to U.S. locations and varies by experience, qualifications, and geographic location.

Company

hirify.global INTOUCH is a global, full-service marketing agency network serving the life sciences industry through creative, media, enterprise solutions, and data analytics services.

What you will do

• Independently plan and execute small live and virtual meetings and events with fewer than 50 attendees.
• Coordinate venues, contracts, travel, food and beverage, meeting-room setup, virtual platforms, audiovisual services, rooming lists, transportation, and ancillary vendors.
• Manage audience recruitment, attendee data, healthcare professional payments, vendor invoices, and post-meeting Sunshine Act reporting.
• Prepare attendee spend reports, review and reconcile final invoices, and complete pass-through cost reconciliation within required timelines.
• Maintain program materials, attendee communications, internal systems, arrival and departure manifests, and ongoing project updates.
• Coordinate with internal departments and project teams while maintaining required billable utilization and responding to scope changes.

Requirements

• Four-year college degree.
• Minimum 2–3 years of meeting planning experience, including live meeting and pharmaceutical agency experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with Cvent and other web-based registration systems.
• Experience executing virtual meetings using Zoom, WebEx, Adobe Connect, On24, or GoToMeeting.
• Knowledge of the hotel, air travel, and event planning industry, with strong accounting and negotiation skills.
• Ability to work independently, prioritize, multitask, plan numerous meetings simultaneously, take direction, resolve conflicts, and manage problems in a dynamic environment.
• Ability to manage and travel to meetings in the U.S. and internationally.
• Availability outside standard work hours, including evenings and weekends; awareness of PhRMA, FDA, OIG, ACCME, and ADA guidelines.

Nice to have

• CMP certification.

Culture & Benefits

• Full-time employment with competitive salary and benefits for eligible U.S. locations.
• Work in a fast-paced environment requiring flexibility, teamwork, and ongoing communication.
• Culture emphasizes patient-minded decisions, client experience, action, talent development, collaboration, communication, diversity, and innovation.
• Reasonable accommodations are available during the interview and hiring process for qualified candidates with disabilities.

Hiring process

• Applications and hiring communications should be handled through official hirify.global channels; hirify.global does not request payment or payment-related personal information during recruitment.