Office Manager & Executive Assistant (AI)

Location: Boston, Massachusetts, United States; onsite five days a week

Company

hirify.global, spun out of MIT CSAIL, builds general-purpose AI systems optimized for efficient deployment across data center accelerators and on-device hardware.

What you will do

• Run day-to-day Boston office operations, including supplies, catering, mail, deliveries, seating, workspace upkeep, process improvements, tooling, and space planning.
• Manage facilities vendors, building management, contracts, service issues, access, badging, and the office and events budget.
• Serve as the onsite point of contact for visitors, partners, and new hires, coordinating workspace and IT setup and high-value partner visits.
• Plan and deliver office events, team socials, dinners, and offsites, including vendor sourcing and budgets; travel occasionally 3–5 times per year for events.
• Manage the Chief Science Officer’s calendar, meeting agendas, briefing materials, follow-ups, commitments, and domestic and international travel.
• Act as a contact for people seeking time with the CSO and provide backup coverage for other executive assistants.

Requirements

• Experience running office or facilities operations, or transferable experience coordinating vendors, suppliers, or multiple external parties, including contracts and spend.
• Experience planning events and working with vendors to deliver them.
• Experience supporting a manager or executive, including initiative beyond core administrative work.
• Experience with calendar and travel coordination.
• Business context awareness, including understanding meeting priorities and identifying conflicts.
• Skilled in Google Workspace.
• Ability to manage shifting priorities, ambiguity, and coordination across building management, researchers, and senior external partners.

Nice to have

• Experience establishing or scaling office operations in a growing company.
• Experience hosting external partners or clients in professional settings.
• Experience supporting a technical, research, or academic leader.
• Experience coordinating complex or international travel for a leader with extensive external and speaking commitments.
• Slack experience.

Culture & Benefits

• Broad, in-person role with ownership of the Boston office, its budget, vendors, and operations.
• Direct exposure to a co-founder and research leadership at a frontier AI lab.
• Competitive base salary plus equity; final offers reflect skills, experience, and location.
• Unlimited PTO, company-wide Refill Days, and shared long weekends.
• Comprehensive health coverage and paid leave for pregnancy, parenting, medical needs, and family care.