Office Manager

Location: Marina del Rey office, in person Monday through Friday; candidates must be based in or able to commute to Marina del Rey.

Salary: $75,000–$85,000/year.

Company

hirify.global is a 160-person ML research and consulting company focused on difficult AI problems and funding research in AI Safety and Alignment.

What you will do

• Run daily LA office operations, including lunches, supplies, conference rooms, access, badges, inventory, vendors, services, and invoices.
• Manage coworking spaces, LA apartments, guest communications, cleaning, maintenance, supplies, and calendars.
• Coordinate team travel, flights, hotels, ground transportation, airport pickups, visiting-team logistics, and retreat support.
• Plan office events, happy hours, celebrations, gifts, welcome boxes, parking, and office access for new teammates.
• Use checklists and AI tools to automate repetitive work and support the Executive Operations Manager.
• Provide growing personal assistant support to the CEO, including errands, appointments, household vendors, reservations, personal travel, and urgent after-hours availability.

Requirements

• Based in or able to commute to Marina del Rey; the role requires office attendance Monday through Friday.
• Car and valid driver's license required because local driving is part of the job.
• 3+ years of experience in office management, operations, hospitality, or executive or personal assistant work.
• Highly organized, able to track many details simultaneously, calm when plans change, and able to work without a playbook.
• Warm, service-minded, discreet with confidential and personal information, and comfortable with personal assistant work from day one.
• Clear written communication skills, including Slack messages and vendor negotiations by email.
• Fluent with Google Workspace and quick to learn new tools, especially AI tools.

Nice to have

• Experience with short-term rentals or furnished corporate housing.
• Event or travel planning experience at a startup or technology company.
• Experience with expense, invoicing, and booking tools.
• Interest in AI alignment and the team's research.

Culture & Benefits

• Full-time, in-person role reporting to the Executive Operations Manager.
• Platinum health insurance with 99% of premiums covered for the employee and dependents, plus dental, vision, and a health FSA.
• 401(k), 15 days of PTO per year, and 11 paid holidays.
• Daily office lunch, stocked kitchen, annual team retreat, and company laptop.
• Equity in client projects and Skunkworks ventures, subject to the stated retention terms.