Executive Assistant and London Office Manager

Location: London, United Kingdom; responsible for the London HQ office

Company

hirify.global provides European B2B data and sales intelligence through a platform used by revenue teams to discover and engage qualified decision-makers.

What you will do

• Run the day-to-day London office, including facilities, suppliers, office supplies, equipment, amenities, access passes, guest bookings, and building-related matters.
• Maintain office health and safety records, conduct risk assessments, and coordinate building compliance and certifications.
• Manage diaries and correspondence for the CEO, CFO, and CHRO, with lighter-touch support for the CPTO, CISO, and CLO on board preparation.
• Coordinate board meetings, agendas, logistics, travel, expenses, ELT meetings, deep dives, and Townhall operations across in-person and remote formats.
• Support onboarding, office culture, company events, and social activities, including administrative support for the Cologne, Paris, and Boston offices.
• Organise ELT and SLT offsites end-to-end, including schedules, venues, catering, hotels, dinners, dietary requirements, and agenda logistics with the CEO.

Requirements

• Experience supporting executive leaders and coordinating complex diaries, meetings, travel, and correspondence.
• Ability to manage office operations, facilities, suppliers, procurement, health and safety, and building compliance.
• Ability to coordinate board, ELT, SLT, Townhall, event, and offsite logistics across multiple stakeholders.

Culture & Benefits

• Inclusive, diverse, and supportive workplace focused on collaboration and shared ownership.
• Values include owning outcomes together, deeply understanding customers, and celebrating impact.
• Work includes both in-person London office operations and coordination of remote meetings.