Executive Assistant - 12m FTC

Location: London, England, United Kingdom

Company

hirify.global is a global multi-manager hedge fund investing across Quant, Tactical, Fundamental Equity, and Discretionary Macro & Fixed Income strategies through internal and external portfolio manager teams.

What you will do

• Support the Global Head of Discretionary Macro and Fixed Income and the DMFI Business Development team.
• Manage complex calendars, scheduling, meeting agendas, expenses, and correspondence.
• Arrange domestic and international travel, accommodations, itineraries, flights, hotels, car services, meetings, and restaurant reservations.
• Prepare concise reports, dashboards, and materials for biweekly meetings with the heads of Business Development and Risk.
• Maintain CRM records, internal notes, communications, candidate materials, resumes, interview notes, and real-time hiring pipeline updates.
• Coordinate search firms and external vendors, provide a strong candidate experience, and flag bottlenecks or next steps for stakeholders.

Requirements

• Strong written and verbal communication skills.
• Proficiency in Microsoft Outlook and Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to prioritize and manage multiple streams of information and tasks in a fast-paced environment.
• Process-oriented approach, very strong attention to detail, efficient time management, and a strong sense of urgency.
• Exceptional organizational and time-management skills.
• Self-starter with strong ownership of processes and end products.
• Personable, mature, poised, professional, ambitious, self-motivated, and a team player.
• Ability to act as a culture carrier.

Nice to have

• Experience with Navan.
• Experience organizing events.

Culture & Benefits

• Collaborative, teamwork-oriented culture where ideas are encouraged at all levels.
• Learning and educational offerings to support continued development.
• Opportunities to innovate, pursue ambitious goals, and make an impact.
• Internal networks, external partnerships, and service initiatives focused on inclusion and community.