Office Coordinator

Location: San Antonio, United States of America; office environment

Company

hirify.global is a law firm providing corporate, capital formation, energy, labor and employment, real estate, water law, intellectual property, and litigation services.

What you will do

• Support attorneys and professional staff with daily operational and administrative needs.
• Manage receptionist, reprographics, mail, postage, office supplies, messenger services, invoices, expenses, and vendor relations.
• Coordinate conference rooms, office functions, client and firm meetings, sponsored business-development events, and charitable activities.
• Coordinate facilities operations, including maintenance, furniture and workstation changes, building management, security access, parking, recycling, and office moves.
• Support attorney integration, onboarding, employee events, benefits initiatives, workstation evaluations, and office communications.
• Assist with office technology issues, conference-center laptop inventory, emergency-response training, and other assigned duties.

Requirements

• Two to three years of administrative experience in a law firm or professional-services environment preferred.
• Bachelor’s degree or equivalent work experience.
• Strong organizational ability, flexibility, creativity, sensitivity to people’s needs, and excellent listening skills.
• Appropriate verbal and written communication skills.
• Proactive ability to multitask, manage competing deadlines, and work in a fast-paced environment.
• Ability to communicate continuously with attorneys, clients, and staff and to operate office productivity equipment.
• Ability to move around the office for up to 45% of the time, remain stationary for at least 55% of the time, and occasionally move documents or files weighing up to 15 lbs.
• Ability to inspect and observe information on a computer screen at least 50% of the time.

Culture & Benefits

• Full-time, non-exempt position reporting to the assigned OA/OS.
• Work is performed in an office environment; travel may be required.
• Inclusive workplace focused on respect, teamwork, professional reputation, and client relationships.
• Participation in employee events, charitable initiatives, emergency-response training, and workplace programs.