Admin Executive (Autonomous Robotics)

Location: Singapore, SG

Company

hirify.global develops Hovering Autonomous Underwater Vehicles and autonomous robotics solutions for underwater infrastructure in the maritime, energy, and defense sectors.

What you will do

• Provide direct administrative and executive support to the CEO.
• Prepare and manage confidential documents, presentations, reports, meeting minutes, and correspondence.
• Coordinate board meetings, investor matters, appointments, and schedules.
• Manage document filing, records, and the organisation of company information.
• Support invoice processing, expense tracking, payment coordination, office administration, procurement, and operational coordination.
• Liaise with internal teams, vendors, partners, and external stakeholders, using digital documentation, productivity, and AI tools where applicable.

Requirements

• Highly trustworthy, discreet, professional, meticulous, proactive, and dependable when handling confidential information.
• Strong word-processing and documentation skills with excellent attention to detail.
• Ability to manage multiple priorities independently and follow through on commitments.
• Comfort coordinating with senior stakeholders, investors, and external parties.
• Good communication and follow-through skills.
• Familiarity with Microsoft Office or Google Workspace and openness to using AI or digital productivity tools.

Nice to have

• Prior experience as a Personal Assistant, Executive Assistant, Secretary, or in an administrative support role.
• Mature and dependable working style.

Culture & Benefits

• Full-time employment, with flexible arrangements including part-time work of approximately 3–4 working days per week depending on suitability and experience.
• Growth opportunities aligned with direct contribution rather than a fixed corporate ladder.
• Healthcare support and skills-upgrading or learning credits.
• Access to industry events and a well-stocked pantry.