Administrative Professional (Alternative Asset Management)

Location: Singapore

Company

hirify.global is a global alternative asset manager providing investment management, retirement services, and capital solutions.

What you will do

• Arrange complex executive travel, itineraries, travel documents, visa coordination, meetings, conferences, and off-sites.
• Prepare, edit, and proofread executive documents, correspondence, agendas, invitations, and other materials.
• Process executive expenses through American Express, out-of-pocket expense workflows, and Concur.
• Coordinate recruitment logistics, vendor onboarding, invoice coding in PeopleSoft, and priority mail through FedEx and other services.
• Provide phone coverage, backup assistance to other assistants and Workplace Solutions, and support community and social events.
• Manage priorities independently and respond to business needs outside normal business hours when required.

Requirements

• Bachelor’s Degree or five or more years of experience supporting senior business leaders and teams.
• Ability to work in a fast-paced, rigorous environment, prioritize competing demands, and meet deadlines.
• Proactive ownership, initiative, planning ability, and a positive approach to assigned responsibilities.
• Excellent interpersonal, written, and verbal communication skills, with poise, tact, and diplomacy in sensitive and confidential situations.
• Strong attention to detail in document composition and proofreading.
• Team-oriented and collaborative approach.
• Extensive knowledge of Microsoft Outlook and proficiency in Excel, Word, and PowerPoint.
• Working knowledge of office administration procedures and standard office equipment.

Nice to have

• Proficiency in Japanese.

Culture & Benefits

• Three-month full-time contract with an option to extend.
• Collaborative support for executives, assistants, workplace services, and broader business teams.
• Benefits programs provide coverage for employees and their families; specific details are available from the Human Capital Business Partner.
• Employment is subject to reference and background screening, corporate and regulatory approvals or certifications, and definitive contractual documentation.
• Equal employment opportunities are provided in accordance with applicable law.