Administrative Assistant

Location: Ft. Belvoir, Virginia, United States — onsite. Monday–Friday, 8:00 AM–5:00 PM; minimal travel anticipated, with occasional local travel for Command Group logistics.

Salary: $75,000–$105,000 per year.

Company

hirify.global delivers cybersecurity, development, IT infrastructure, supply chain management, system design, continuous improvement, and other professional services to the federal government.

What you will do

• Manage complex calendars and schedules for senior military and civilian Command Group leaders, including meetings, conferences, appointments, time zones, conflicts, and priorities.
• Coordinate domestic and international travel, including transportation, accommodations, meeting facilities, itineraries, travel documents, budgets, expenses, and reimbursements.
• Serve as the primary point of contact for the Command Group and manage communication and information flow with internal departments, external partners, and stakeholders.
• Draft and proofread correspondence, reports, presentations, and other documents while maintaining confidential executive records.
• Support Command Group projects and initiatives by gathering information, monitoring timelines and deliverables, coordinating logistics, and following up on actions.
• Identify process improvements, implement productivity-enhancing systems or procedures, and anticipate issues with proactive solutions.

Requirements

• Active SECRET security clearance required.
• Experience providing executive-level administrative support, ideally in a military or general officer-level headquarters environment.
• Demonstrated experience coordinating complex domestic and international travel.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency with standard office productivity software, including calendar, email, presentation, and document tools.
• Ability to exercise sound judgment, discretion, and professionalism when handling sensitive or classified information.

Nice to have

• Familiarity with military protocol, rank structure, and etiquette for engaging senior military and civilian leadership.

Culture & Benefits

• Full-time onsite schedule with federal government support work.
• Eleven federal holidays, paid time off accrued each pay period, and parental leave.
• Medical, dental, vision, life, disability, flexible spending, legal, pet, and employee assistance benefits.
• 401k with competitive matching and vesting schedule.
• Continuing education assistance, wellness benefits, and a 529 college savings plan.
• Veterans are encouraged to apply.