Recruiting Operations Specialist (AI)

Location: Hybrid in San Francisco, United States; work from the San Francisco office Tuesday through Thursday.

Salary: $80,000–$110,000 plus equity.

Company

Baseten provides inference infrastructure, applied AI research, and developer tooling that help AI companies bring machine-learning models into production.

What you will do

• Own intake for recruiting requests, resolve issues, route complex questions, and close the loop with recruiters, coordinators, and hiring managers.
• Configure and maintain the ATS, including jobs, interview plans, forms, interviewer assignments, pools, access, permissions, and licenses.
• Maintain accurate recruiting data by importing candidate information, merging duplicates, correcting sources, archiving stale records, and flagging suspicious applications.
• Align ATS roles with the headcount plan and prepare recruiting reports such as pass-through rates, interviewer load, and time-to-hire.
• Build workflows, automations, and AI-powered tools; create guides, walkthroughs, onboarding materials, and process-change announcements.
• Support recruiting programs through data preparation, tool testing, rollouts, and end-to-end ownership of smaller operations projects.

Requirements

• 1+ year of experience in recruiting coordination or recruiting operations, ideally at a fast-growing company.
• Hands-on experience administering or configuring an applicant tracking system; Ashby is strongly preferred, while Greenhouse, Lever, or Workday are also relevant.
• Ability to translate hiring needs into working ATS setups, including jobs, stages, interview plans, and forms, with little direction.
• Experience extracting and sharing recruiting data, building simple reports, and maintaining recurring reports.
• Experience building something with AI, such as a prompt workflow, custom GPT or Claude Project, or small automation.
• Strong triage judgment, organization, attention to detail, and ability to manage a high volume of small requests.
• Comfort with spreadsheets and basic data work, including filters, pivot tables, and identifying inconsistent numbers.
• Clear, friendly written communication, especially in Slack and documentation.
• Able to work from the San Francisco office Tuesday through Thursday.

Nice to have

• Experience training others on tools or processes.
• Experience in technical or AI/ML recruiting.

Culture & Benefits

• Competitive compensation with meaningful equity.
• For U.S. employees, 100% medical, dental, and vision insurance coverage for employees and dependents.
• Flexible PTO, including a company-wide Winter Break from Christmas Eve through New Year's Day.
• Paid parental leave and a fertility and family-building stipend through Carrot.
• For U.S. employees, a company-facilitated 401(k).
• Exposure to a variety of ML startups and related learning and networking opportunities.