Recruiting Coordinator (AI)

Location: On-site in San Francisco, California, United States.

Salary: $140,000–$200,000 annual salary, depending on background, skills, and experience.

Company

Thinking Machines Lab builds AI systems intended to extend human will and judgment, including frontier models, model-customization tools, and human-AI interfaces.

What you will do

• Manage high-volume interview scheduling across multiple time zones, calendars, stakeholders, and interviewers.
• Coordinate interview logistics, including candidate travel and expenses, room setup, and technical support.
• Serve as the primary candidate contact throughout the screening and interview process.
• Monitor interview capacity and help identify, train, and prepare new interviewers as hiring volume grows.
• Use scheduling tools such as Ashby, GoodTime, and ModernLoop to automate workflows and improve response speed.
• Support talent mapping, referrals, recruiting events, inbound applications, interview feedback, documentation, Slack updates, and recruiting data integrity.

Requirements

• Experience coordinating schedules, managing calendars, or supporting operations in a fast-paced environment with exacting attention to detail.
• Excellent written and verbal communication skills, particularly for direct candidate communications.
• Ability to adapt to different recruiting styles and approaches, learn quickly, and pivot as needed.
• Proficiency with Google Workspace, scheduling tools, and communication platforms such as Slack.

Nice to have

• At least 1 year of experience in high-volume scheduling or recruiting coordination.
• Experience with ATS, HRIS, and scheduling tools such as Ashby, GoodTime, Workday, and ModernLoop.
• Experience partnering closely with recruiters and hiring managers.
• Ability to act proactively in ambiguous situations and propose multiple solutions.
• Experience supporting technical or leadership-level hiring.

Culture & Benefits

• On-site work based in San Francisco.
• Health, dental, and vision benefits, unlimited PTO, and paid parental leave.
• Relocation support as needed.
• Visa sponsorship is available, although success cannot be guaranteed for every candidate or role.