People Operations & Office Administrator

Location: Madrid, Spain; hybrid working

Salary: €32,000–€36,000 base annually, depending on experience.

Company

hirify.global builds durable utility e-bikes and fleet software for commercial urban delivery, operating its own service hubs across multiple countries.

What you will do

• Provide first-line employee support on holidays, certificates, letters, benefits enrolment, policies, and personnel records.
• Manage onboarding and offboarding paperwork, equipment, accounts, first-week logistics, asset returns, and access removal.
• Maintain the asset register for laptops, phones, tools, and e-bikes, and manage fleet, liability, and travel insurance renewals with the broker.
• Manage Madrid hub suppliers, supplies, maintenance, access, and workplace health and safety coordination.
• Coordinate visa and mobility cases with immigration advisers, including document collection, deadlines, renewals, and employee relocations between markets.
• Support payroll, working-time and leave records, audits, and reporting documentation.

Requirements

• At least 2 years of experience in HR administration, office management, or a similar support role in Spain.
• Hands-on experience with Spanish employment paperwork, including contracts, Social Security registrations, and personnel files.
• Fluent Spanish and English, written and spoken.
• Experience working with a gestoría and public portals including SEPE and Seguridad Social.
• Strong organisation across multiple small tasks and deadlines, including asset lists, renewals, and documentation.
• Discretion when handling confidential employee data.

Nice to have

• Visa, work-permit, or relocation coordination experience.
• Insurance policy management or broker liaison experience.
• Office, facilities, or vendor management experience.
• Experience with asset management tooling or building an asset register.
• Experience in a scale-up or high-growth company.
• PRL basics or coordination with a servicio de prevención ajeno.

Culture & Benefits

• Hybrid working, with part-time flexibility where the role allows.
• Two weeks per year to work from anywhere.
• Employee e-bike and staff discount.
• Free, unlimited online mental health and wellbeing support.
• Regular social, wellness, and team events.
• Equal-opportunity workplace with adjustments available during the hiring process.