Facilities Coordinator (Workplace Operations)

Location: Madrid, Spain; hybrid working policy

Company

hirify.global is a global online food delivery platform connecting customers with restaurant, grocery, and convenience partners through a technology platform.

What you will do

• Coordinate day-to-day facilities operations for the Madrid office, including Jira helpdesk tickets and maintenance issues.
• Liaise with suppliers, landlords, and vendors on repairs, preventive maintenance, contracts, and office services.
• Manage local workplace spending, purchase orders, invoices, goods and services, and budget coordination with Finance.
• Maintain fleet and energy tracking data and support company vehicle management and employee enquiries.
• Support health, safety, and security compliance, including emergency contact duties and compliance certificates.
• Manage workplace communications and support meeting rooms, catering, events, and ad hoc site projects.

Requirements

• Degree or experience in administration, facilities support, or a related field.
• Practical exposure to facilities or office management processes, including through volunteering or internships.
• Proactive multitasking mindset with excellent organizational skills.
• Native-level Spanish and fluent English at B2+ level, both written and spoken, are required.
• Interest in creating excellent workplace experiences and developing a career in facilities management.

Nice to have

• Knowledge of Google Suite.

Culture & Benefits

• Hybrid working policy supporting work-life balance.
• Competitive salary with commission when targets are achieved.
• Meal vouchers, private health and life insurance, enhanced parental leave, discounted gym memberships, and a 15% daily meal discount.
• Wellbeing program including fitness, yoga, physiotherapy, and psychological support.
• International, tech-driven, inclusive, and supportive workplace with opportunities for initiative and personal development.