Executive Assistant (Digital Engagement Platform)

Location: Hybrid, with 3 days per week in the San Diego office; listed location is NA / Culver City, United States. Must be authorized to work in the United States.

Target annualized base salary: $75,000–$83,000; paid hourly and eligible for overtime, plus a 5% annual bonus target.

Company

hirify.global Engagement Platform Services builds a digital engagement platform connecting fans with entertainment content and creators across games, anime, music, film, and live experiences.

What you will do

• Provide confidential executive support, manage agendas, meetings, action items, correspondence, and follow-ups for senior-level executives and their teams.
• Plan and execute leadership meetings, all-hands, workshops, team visits, team-building activities, newsletters, and other engagement events.
• Manage travel, expense reports, conference rooms, catering, security access, facilities, IT requests, supplies, procurement, mail, and package services.
• Create polished presentations, spreadsheets, memos, newsletters, meeting materials, and e-signature documents.
• Coordinate onboarding and offboarding, file management, contracts, approval flows, calendars, and administrative initiatives.
• Coordinate communications with Japan-based stakeholders, internal teams, external partners, and Internal Communications in both Japanese and English.

Requirements

• Minimum 5 years of executive-level administrative experience.
• Fluent Japanese and strong written and oral English communication skills.
• Authorization to work in the United States.
• Strong organization, attention to detail, planning, multitasking, problem-solving, confidentiality, and ability to work under pressure.
• Collaborative and professional communication with departments, assistants, internal teams, external stakeholders, and stakeholders across time zones.
• Ability to prepare polished executive materials and manage communications, reviews, approvals, and distribution accurately and discreetly.
• Proficiency in Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, and OneNote.
• Honesty, trustworthiness, and ethical conduct are material requirements.

Nice to have

• College degree.
• Experience developing or executing internal communications, employee-engagement activities, executive meetings, workshops, visits, events, or similar organizational initiatives.

Culture & Benefits

• Hybrid and flexible work arrangements, including remote work schedules.
• Medical, prescription drug, dental, vision, HSA, FSA, behavioral health, life insurance, disability, and family support benefits.
• Paid parental and caregiver leave, vacation, holidays, sick leave, Summer Fridays, and a winter break based on business needs.
• 401(k) with company match and immediate vesting, education assistance, student loan programs, and professional development initiatives.
• Employee resource groups, referral bonuses, matching gifts, hirify.global product discounts, and an employee stock purchase plan.

Hiring process

• Applications must identify the position being applied for when requesting disability accommodation.
• Employment eligibility and authorization to work in the United States are required.