Administrative & Business Coordinator, Corporate Advisory & Banking

Location: New York City, United States; hybrid with a minimum of three days per week in the office

Salary: $75,000–$95,000 base salary per year plus annual bonus

Company

hirify.global is a global financial services firm providing investor services, capital partnerships, specialist expertise, technology solutions and client management.

What you will do

• Coordinate internal and external meetings, conference rooms, technology, materials, meals, travel and related logistics.
• Prepare expense reports, handle administrative processes, coordinate equipment and workplace requests, and resolve scheduling or logistical issues.
• Support bankers with client and prospect meetings, calls, meals, follow-ups and business-development activities.
• Maintain client, prospect, contact and relationship information in SalesX and the team ecosystem database.
• Coordinate team and client events, conferences, dinners, invitations, catering, attendee tracking and on-site logistics.
• Use Microsoft 365, Microsoft Copilot and other AI-assisted tools to prepare materials, summarize information, draft communications and improve recurring workflows.

Requirements

• 7–10+ years of relevant business coordination, administrative or executive support experience, preferably in financial services or a similar professional-services environment.
• Experience supporting a large team of senior professionals and managing competing priorities in a fast-paced environment.
• Fluency with Microsoft Copilot or comparable generative AI productivity tools is required, including the ability and enthusiasm to use AI in daily workflows.
• Exceptional organization, attention to detail, judgment, discretion and ability to work independently.
• Excellent interpersonal and written communication skills, with a strong service orientation and confidence working with senior professionals, clients and internal leadership.
• Ability to learn new systems quickly and develop more efficient ways of working.
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams.

Nice to have

• Experience in financial services or a similar professional-services environment.
• Experience with CRM or sales-management systems and maintaining contact, relationship or business-development databases.

Culture & Benefits

• Partnership-oriented environment focused on collaboration, shared ideas and client service.
• Professional development, mentoring and opportunities to contribute beyond the daily role.
• Benefits covering long-term savings, healthcare, income protection and time off.
• Base salary may vary by location, skills, experience and qualifications; compensation also includes discretionary bonuses and profit-sharing.
• Equal opportunity employer that values diverse experiences and transferable skillsets.